1.1 The Oxfam Lottery ("the Lottery") will be operated as a subscription based Society Lottery under the Gambling Act 2005, as amended ("the Act") and subsidiary legislation, as amended and the Promoter, Oxfam GB, is licensed by The Gambling Commission under society Lottery operating licence(s) number(s) 000-046163-N-324573 and 000-046163-R-324572.
1.2 The Lottery is promoted by the Promoter and conducted for the benefit of Oxfam's work.
1.3 The people responsible for the promotion of the Lottery are Timothy Hunter and Alison Hopkinson.
1.4 By entering the Lottery, Players agree to be bound by these rules. If you do not so agree, you should not play the Lottery.
1.5 The Lottery is operated in line with Oxfam's Fundraising Policy
"Legislation" The Gambling Act 2005 and successor and amendment legislation thereto, together with subsidiary legislation thereunder and successor and amendment legislation thereto
"Lottery" The Oxfam Lottery
"Draw" The process by which winners are selected
"Player" An individual who has registered with the Lottery
"Promoter" Oxfam GB, a registered charity in England and Wales (no.202918) and Scotland (SC039042).
"Rules" The rules of the Oxfam Lottery as set out below and amended from time to time
"Chance" An entry into the Lottery
"Game Number" The unique number associated with each Chance, and which is used to determine the winners.
2.1 Entry into the Oxfam Lottery
The Lottery is promoted in accordance with the Legislation, throughout Great Britain (this excludes Northern Ireland, the Isle of Man, Channel Islands and British Forces Post Office addresses according to the Legislation). In order to comply with the Legislation, when you purchase any Chance you will be required to confirm that:
(a) You are aged 16 or over;
(b) You are resident in England, Scotland or Wales.
You must also not buy, nor attempt to buy, Chances on behalf of any other person.
2.2 If, upon winning any prize in the Lottery, you are not able to prove upon request that you have met the criteria specified in Rules 2.1 (a) and (b) above then you will not be entitled to receive any prize.
2.3 In order to comply with the Legislation, any Chances that have been purchased and entered into the Draw for which they were intended are prohibited from being subsequently refunded.
2.4 By entering into the Lottery you agree to be bound by the Rules, and all applicable provisions of the Legislation. Oxfam shall not be liable for any loss or damage (including loss of the opportunity to enter the Lottery and / or the right to receive a prize) suffered by you if you have not complied with the Rules. The Rules may be amended by Oxfam from time to time. You will be notified of any material changes before they take effect by email or, if you do not have an email address, by post.
2.5 This Lottery is a form of gambling. Participants are encouraged to gamble responsibly. Should gambling become a problem we recommend you contact the GambleAware helpline on 0808 8020 133 or visit their website on www.gambleaware.co.uk
2.6 The maximum number of entries an individual will be permitted to purchase in any one draw is 5 (five). The current maximum number of entries that are available per person to buy online is 2 (two) per draw.
2.7 Entry into the Oxfam Lottery is permitted for Oxfam volunteers and employees.
3. Registration with the Lottery
3.1 You can only enter the Lottery upon completing an application form which will be published in a variety of forms from time to time.
3.2 Registration will require you to provide the following information:
(a) Your name and address, so that we can write to you to confirm your entry into the Lottery and contact you if you have won a prize;
(b) Confirmation that you are over 16 years of age, in order to ensure compliance with the Act; and
(c) The number of Chances in the Lottery you wish to purchase
3.3 You will also be asked to provide the following information:
(a) Your contact telephone number;
(b) Your date of birth;
(c) Your postal address; and
(d) Your e-mail address (if you have one)
3.4 You will also be required to provide information relating to the purchase of any Chance. Payment may be made via the following methods and the relevant information will vary depending upon the payment method.
(a) Direct Debit
(i) Information required will include your bank or building society details together with an instruction to such bank or building society to make payments by Direct Debit.
(b) Any other method made available by Oxfam from time to time
(i) The information required will depend upon the payment method
3.5 Oxfam shall be entitled to take any steps necessary to verify the above information and to process your registration. Oxfam may (in its absolute discretion) refuse to accept an application for an individual to become a Player of the Lottery.
3.6 Following registration Oxfam will send you confirmation of your entry. If you have chosen to pay by Direct Debit you will receive an Advance Notification Letter. The confirmation will specify your Game Number and the first draw into which you will be entered and will confirm your name, address and any other details provided to Oxfam as part of your registration.
3.7 It is your responsibility to ensure that the personal information you provide to us is accurate.
3.8 If you discover any error in your name, address or any other details provided to Oxfam as part of your registration when you receive your confirmation then you must correct this by notifying Oxfam in writing or by e-mail to Lottery@oxfam.org.uk. Oxfam will make any required corrections as soon as reasonably possible. Oxfam shall not be liable for any loss or damage (including loss of the opportunity to enter the Lottery and / or the right to receive a prize) suffered by you until such correction has been made. Any correction notified to Oxfam shall only become effective once the
correction has been made.
3.9 Each Game Number is unique. A randomly selected Game Number will be issued to you with your confirmation of entry. You may subsequently request an alternative Game Number if you wish at any time and this will be issued to you providing that it has not already been allocated to an existing Player.
4.1 Payment for Chances may be made by the following methods:
(a) Direct Debit
(b) Any other method made available by Oxfam from time to time
4.2 Payment for Chances are made directly to Oxfam. Therefore:
(a) Direct Debit payments will be referenced as 'Oxfam Lot123456' (with the numbers denoting a reference number) on your bank statement.
(b) Any other method made available by Oxfam from time to time would also be referenced as or be payable to Oxfam on any appropriate documentation.
4.3 The price for each Chance is £1
4.4 Your Chances and therefore associated Game Number(s) will not be entered into the Draw unless Oxfam GB has received all amounts payable (cleared funds) relating to your Game Numbers for that week's draw. If there is a dispute regarding whether Chances have been paid for then such dispute shall be resolved by reference to details included in official statements from the bank with which the Lottery's bank accounts operate.
4.5 First Direct Debit collection dates will be determined as follows:
(a) For postal application forms received before January 10th 2017, the first Direct Debit collection date will be the 1st February 2017, and monthly thereafter.
(b) For on-line application forms and those received via an Oxfam representative, any forms received before January 18th 2017, the first Direct Debit collection date will be the 1st February 2017, and monthly thereafter.
(c) Direct debit payments related to applications forms received after these dates will be either taken on the next available payment date, or, where Oxfam offers specific days of the month, on the next instance of that day of the month.
Details of your Direct Debit will be in your welcome pack where you will have the opportunity to amend them. You will be notified of your first Draw date in writing.
4.6 You may cancel your entry into the Lottery by notifying Oxfam in writing or by e-mail (or via any other methods specified by Oxfam from time to time). Upon receipt of this notice Oxfam will:
(a) Cancel future Direct Debit payments as soon as is reasonably practicable; and
(b) In accordance with the Legislation and as described in Rule 2.3 any payments made prior to such cancellation taking effect but which have not been used to pay for Chances in previous Draws will be used to pay for entry for your Chances into future Draws.
4.7 Oxfam may cancel your entry into the Lottery (in its absolute discretion) at any time. Oxfam will notify you accordingly as soon as reasonably practicable and will reimburse any amounts which have been paid but relate to future Draws. Other than the reimbursement of any such amounts, Oxfam shall not be liable for any loss or damage (including loss of the opportunity to enter the Lottery and / or the right to receive a prize) suffered by you in relation to such cancellation.
4.8 All customer funds for use in future Lottery entries paid to the Lottery are held in a separate bank account with trustee status to maintain a separation from Oxfam own trading income to protect those funds in the event of insolvency.
5. Changes to Player Details
5.1 Any changes to your details as provided by you upon registration should be notified to Oxfam in writing or by e-mail. Changes to the bank or building society specified during registration will require the completion of a new Direct Debit Instruction. Further information regarding this can be obtained from Oxfam upon request.
6.1 There will be one draw per week which will take place every Friday, commencing Friday 10th February.
6.2 The Draw will be conducted at our external Lottery manager's offices and determined by means of a random number generator duly authorized by the Gambling Commission.
6.3 In order to comply with the Legislation only those Chances for which payment has been received are eligible for entry into the Draw.
7.1 Prizes are issued as follows:
(a) First Prize £1,000 weekly
(b) Second Prize £100 weekly
(c) Third prize £50 weekly
(d) Fourth prize 2 x £25 weekly
(e) Fifth prize 25 x £10 weekly
(f) Bonus draw £5000 bi-annually (twice a year)
7.2 Oxfam reserves the right to amend the amount and number of these prizes at any time. Any such changes will be published on the Oxfam Website at least one month
prior to a change being made. All Players will be notified of material changes to the prizes either by email, or by post where no email address has been provided.
7.3 Each Game Number shall only be entitled to win one prize in one Draw.
7.4 The results of each Draw will be published on the Oxfam GB website within one week of the date of the draw and may also be published in any other manner determined by Oxfam from time to time.
7.5 Winners will be notified by post within one week of the date of the draw. Such notification will include a cheque to the value of the prize won made payable to the Player.
7.6 Oxfam reserves the right to withhold the payment of any prize until it is entirely satisfied that the Player who has won the prize has fully complied with the Rules and has established that they are of legal age to participate.
7.7 If, upon winning any prize in the Lottery, you are not able to prove that you have met the criteria specified in Rules 2.1 (a) and (b) above then you will not be entitled to receive that prize.
7.8 There are no alternatives to the prizes offered from time to time and no interest is payable.
7.9 If winning cheques are not cashed within six months, we will assume that the winnings are to be donated to Oxfam.
7.10 By accepting the prize, each winner agrees that Oxfam has the right to use their first name and location for promotional purposes (for example Clare, Luton). We may also ask permission to use their photograph and audio/visual recordings of them in our publicity, but will always seek the consent of the winner before doing so.
8. Suspension of the Lottery
8.1 Oxfam may (at its absolute discretion) suspend the Lottery for any period of time. During any such period, Oxfam shall:
(a) Suspend Direct Debit payments from the player's bank or building society account as soon as reasonably practicable, and;
(b) Retain any amounts which were paid prior to such suspension taking effect that have not been used to pay for Chances in previous Draws.
You will be notified of further details regarding the resumption of the Lottery or otherwise as soon as reasonably practicable after the date of suspension in writing.
9.1 Oxfam shall not be liable to you for any loss or damage suffered by you arising from:
(a) Any delays or failures in the postal service or other delivery methods used by Oxfam or you from time to time.
(b) Any delays or failures in any systems used by Oxfam or you to transmit e-mails.
(c) Any failure in any software or other systems used by Oxfam for the administration of the Lottery.
(d) Any delays or failures in the banking system used by Oxfam or you.
(e) Any refusal by Oxfam to accept registration of an individual as a Player or the cancellation of a Player by Oxfam
(f) Any failure to enter your Chance into the Draw.
(g) Any event beyond the reasonable control of Oxfam
9.2 Oxfam shall not be liable to you in contract, tort, negligence or otherwise for any indirect or consequential loss suffered by you in relation to your participation in the Lottery (including loss of the opportunity to enter the Lottery and / or the chance of winning a prize).
10.1 Should you feel that you have issues with gambling and wish to be self-excluded from our Lottery please phone our helpline number (0370 058 5944) and request a self-exclusion form
10.2 There is a minimum period of 6 months self-exclusion and a maximum of 5 years.
10.3 We will not target you with any marketing material during the self-exclusion period and will opt you out of all communications indefinitely on any marketing databases used by ourselves.
10.4 You will need to contact us after your period of self exclusion to take positive action to re-instate your participation in the Lottery.
10.5 If you need to talk to someone about problem gambling then please contact GambleAware: http://www.gambleaware.co.uk/
10.6 GambleAware is a registered charity that provides confidential telephone support and counselling to anyone who is affected by problem gambling. GambleAware can be contacted on 0808 8020 133 (Freephone).
11.1 Any complaints relating to the Lottery should be sent in writing to Oxfam at the address below, giving full details of the complaint and supporting documentation.
Supporter Relations Manager
John Smith Drive
11.2 All complaints will be dealt with in accordance with Oxfam's complaints and disputes procedure, a copy of which is available upon request, or upon making a complaint.
11.3 The Promoter's decisions made pursuant to the complaints and disputes procedure shall be final and binding.
11.4 Save where the Rules expressly provide otherwise, the Promoter shall not be obliged to enter into any correspondence.
11.5 All complaints related to the Lottery will be recorded by Oxfam and details will be retained for a period of 3 years.
12.1 Oxfam is committed to protecting your privacy. Data that we collect from you is processed lawfully in accordance with the Data Protection Act 1998 and is used solely for the purpose of processing your purchase of Chances, subsequent entry into the Lottery, and informing you if you have won a prize or have explicitly opted in to receive marketing communications from Oxfam.
12.2 You have the right to access the information we hold about you. To obtain this information, please contact Oxfam in writing. You may be asked to provide proof of your identity prior to personal information being disclosed to you.
12.3 Oxfam will not sell, rent or grant access to any of the personal data we collect about you to any third parties without your express prior permission.
12.4 We may share aggregated information to third parties. This will not contain personal information that can identify any individual person.
12.5 We may be obliged to disclose your personal information if required to do so by law, for example to statutory bodies such as the Gambling Commission or other government bodies.
13. Applicable Law and Jurisdiction
13.1 The law of England and Wales shall govern the interpretation and/or enforcement of these Rules and Oxfam and all entrants hereby submit to the exclusive jurisdiction of the courts of England and Wales.
14. Contact Address
All correspondence relating to the Lottery should be sent to the following address:
The Oxfam Lottery
c/o Sterling Management Centre Limited
Furness Business Park
Telephone: 03700 585944